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Compliance & Legal Secretary
Job type: Permanent

Our Client, our client is a financial institution based on the fringe of the city, with financial offices in New York and Asia are looking for a Compliance and Legal Secretary to assist with the smooth running of the Compliance & Legal Department, supporting primarily the Head of Compliance and other staff in the department. Key duties include: Preparing and proofreading documents for execution. Sending out template agreements and documentation. Issuing letters to customers and business partners (e.g. finalising, printing out and posting). Maintaining and updating databases/spreadsheets. Liaising with Tokyo on new guarantees, and liaison with other company offices. Updating other departments on concluded documentation. Ad hoc filings to Companies House (e.g. new director appointments). Circulation of written board resolutions and other communication with external directors. Ad hoc research. Preparing presentations for the directors and other staff. Liaising with counterparties on any guarantee renewals. Attendance and minute taking at board meetings and various committees, and other meetings as required. Writing minutes and circulating them to the Directors and other relevant staff. Collating board pack and deliver them to Executive Directors and Non-Executive Directors. Carrying out KYC checks and preparing and issuing account opening documents to new customers. Conducting AML reviews for existing customers Carrying out various other administrative tasks to assist the smooth operation of the department, such as completing and processing various forms, enabling/terminating access to various trading systems etc. Requirements 1 years’ minimum experience of working within a legal/compliance department is essential. Financial services (Regulated environment) experience would be advantageous. Ability to demonstrate initiative and common sense, with a very strong attention to detail. Co-operative nature and able to work both within the team and without supervision. Highly organised and able to meet deadlines, especially at busy periods of the month. Flexible and adaptable. Punctual, well-presented, and able to communicate effectively with both staff and outside customers, in a truly-international company. Excellent MS Office skills A good general education, ideally a graduate (or of graduate calibre). A qualification such as ILEX, would be highly beneficial. Language skills would be advantageous, but not essential Please contact Judith Webb Tel 0202 7972 9463 or for further details.
Ref: JW15657 Location: City

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