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Our client a Leading International Banking Group is looking for an administrator PA to join their team on a one-year fixed term contract with intention of being a permanent position.
Our client works from office and will welcome three days flexible working.
Responsibilities include but are not limited to:
Type confidential and non-confidential letters and faxes
Handling and responding to correspondence including phone calls, emails and letters in liaising with the CEO ,register inward mails and despatch mails and messages
Perform a variety of routine secretarial duties
Receive visitors and guide them to other divisions as required
Managing directors diaries and organising business meetings and appointments as instructed by directors, scheduling appointments and organising diary entries
Ensure and oversee that all Board, Committee and general meetings are effectively organised
Setting reminders for meetings, appointments and other important tasks
Maintain an efficient filing system for confidential and non-confidential correspondences
Operate photocopy and fax machines
Distribute Annual Reports
Liaising with HR Dept. to assist travel arrangements and hotel arrangements for directors and guests if necessary
Assemble the required information for the quarterly Board Meetings
Assist within the HR & Administration Department as and when required
Understand and comply with the Bank's money laundering rules and procedures
Skills and knowledge:
Ability to multi-tasking, prioritising the duties and good planning skills
Attention to details
Organisational and communications skills
Efficient in word processing and Excel
Trustworthy in terms of the confidential information entrusted to her/him
To comply with the FCA/PRA conduct rules for individuals.
For more information, please send CV to Sonia Smith at sonia@bhal.co.uk quoting job reference 200802SS.
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